Spring Bay Mill Events Covid-19 Policy

Effective 13 October 2020

Spring Bay Mill Events strives to provide a safe working environment for its employees, contractors and visitors. This policy provides guidance on combating the spread of infectious diseases at events and in the workplace.

Purpose: For the wellbeing of all visitors, staff, contractors and public.

Directive: Do not enter the premises if you are unwell.

Events shall mean all conferences, functions or events held at Spring Bay Mill and associated locations.

All staff and contractors are directed that if they are experiencing symptoms associated with the pandemic or are unwell it is important that they contact their doctor and do not come onto Spring Bay Mill site or associated locations. Symptoms of Covid-19 are fever, runny nose, and cough sore or itchy throat, shortness of breath. Anyone deemed to be unwell by Spring Bay Mill management may be instructed to leave the premises and to obtain medical clearance before returning. This is necessary to minimise the potential risk of spreading the disease.

It is a condition of entry that all attendees acknowledge that

  1. they are free of symptoms of respiratory infection
  2. that they have not had close contact with a suspect or confirmed case of Covid-19 in the past 14 days
  3. that they have not returned to Australia from overseas in the past 14 days

It is a condition of entry that attendees, visitors, staff and contractors’ details are kept on file for the purpose of contact tracing. This includes Name, email address or phone number. All attendees must site and sign a self-declaration form.

Event Size and current legislation.

Prior to any event the maximum number of persons will be determined in line with the current legislation.

https://coronavirus.tas.gov.au/families-community/current-restrictions

The current legislation (13/10/2020) is

250 people for an undivided space in an indoor premises
1000 people in an undivided space outdoors.
Maximum density limit of one person per 2 square meters.

Spring Bay Mill public facilities:

The Banksia Room carpeted area is 236 square meters which equates to 118 persons

The Tin Shed indoor floor area is 257 square meters which equates to 128 persons.

Under the current legislation it is not possible to have an open gate event. All attendees must be pre-approved via the sale of tickets or by invitation.

Contact tracing for non-ticketed events.

Spring Bay Mill maintains a database of all visitors to the site. Details including name, phone number and email address. Digital records are maintained for a minimum of 28 days.

Cleaning

Prior to and following every event all public area are cleaned in line with Safe Work Australia Covid-19 cleaning policy. This includes all performers areas, equipment, door handles, surfaces, bar, seats, toilets etc.

Where events extend beyond one day, cleaning of all common arears takes place twice per day for the duration of the event.

Kitchen and bar staff have undertaken training to ensure that all equipment, plates and glass has been cleaned before and after every event. Dish and glass washing machines as well as sanitisers are used in line with Safe Work Australia Covid-19 cleaning policy.

Face masks

A stock of face masks will be made available to staff and guests as required under COVID-19 state policy.

Signage

Covid-19 signage is in place at the entry to all event spaces.

This includes
“Keep you distance 1.5m”
“Simple steps to help stop the spread”
Wash rooms will display “Hand washing procedure “.

Hand washing station.

A hand sanitiser station is in place at the entry point of all event buildings.
Hand sanitiser dispensers are also be located in high traffic areas.

Food & Drinking

Under the current health directive all guest are to be seated when eating or drinking.

A staff member will be appointed in each venue space to ensure that this takes place.

Staff will also ensure that guests do not congregate in common arears and where possible remain 1.5 meters apart.

Tables will be set in a format that will allow 1.5 meters between seated persons.

Payment for Food and Drinks

Contactless card payment is the preferred method of payment.

Kitchen and Bar staff

All kitchen and bar staff will be briefed on Covid-19 policies and practices prior to each event.

This includes but is not limited to

  • Requirement for regular hand cleaning with soap and water
  • Covering of your nose and mouth when coughing or sneezing
  • Avoid touching your face and mouth
  • Social distancing requirements, for e.g staff limits in confined areas
  • Cleaning schedules and requirements
  • Observe safe-food policies and practices

Covid-19 case.

In the event that management become aware of a confirmed case of Covid-19 or a person who has been in contact with a confirmed case of Covid-19 has visited the Spring Bay Mill site or associated location in the past 14 days management with contact the Tasmanian Department of Public Health.

Policy review.

Spring Bay Mill Events Covid-19 policy will be reviewed prior to each event to ensure that it is in line with current Tasmanian Government guidelines.